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Institutional Agreements for Business

Step 2. Expand the section > Download the checklist for the agreement type:

Amendment to Business Executed Agreement

Contract Type	Definition	AMENDMENT CHECKLIST
Amendments to any academic contract type	An executed agreement must be amended and parties will agree to add, remove or change part of the agreement.

Business Partnerships

For the following list of agreements, you are only required to upload a template along with the form if NOT using a ��Ƶ Standard Template.

Contract Type	Definition	Additional Information
Business Agreement of Cooperation (MOU)	Establish a general cooperative relationship between the University and a partner organization.	This agreement includes an english/spanish version.
Business General Affiliation Agreement	Establish a partnership with general terms and conditions between the University and a partner organization. Serves as foundation for future specific program agreements.	This agreement includes the international version.
Business Non-Disclosure Agreement	Confidentiality or Non-disclosure agreement between University and a partner.
Third Party Tuition and Fee Agreement	Establish a tuition sponsorship program by a third party.	Other than Gifts or Scholarships.

Lease and Rental

For the following list of agreements, you are only required to upload a template along with the form if NOT using a ��Ƶ Standard Template.

Contract Type	Definition	Additional Information
Challenge Agreement	Establish the terms and conditions for the use of the University's Challenge Course within its recreational sports facilities.	Agreement fully executed by the Office of the Vice President for Student Affairs.
Equipment Rental or Lease Agreement	Establish the terms and conditions for rental or lease of University's equipment.
Facilities Use Agreement	Licensing for the special use of University designated facilities under University of Texas System Board of Regents' Rule Series 80106 by internal or outside groups/individuals.	The designated special use facilities include: Don Haskins Center, EPNGCC (designated areas), Fox Fine Arts Recital Hall, Magoffin Auditorium, Memorial Gym, Sun Bowl Stadium, Union Building, and Wise Family Theatre. Note: The use of any facility that is not listed above by outside groups/individuals is governed by Regents' Rule 80105 and appropriate approvals must be included in the request.
Filming and Location Agreement	Permit to a producer or production company to use the University premises and film for a specific purpose.
Loan Agreement	Loan of art for an exhibition from or at the University's museums/galleries.

Service and Entertainment

For the following list of agreements, you are only required to upload a template along with the form if NOT using a ��Ƶ Standard Template.

Contract Type	Definition	Additional Information
Consulting Agreement	Contracting of UTEP faculty as an external consultant for specific services.
Entertainment/Show Agreement	Establish the terms and conditions for performance or presentation at a University student and community event.	Agreement can be executed by the Office of the Vice President for Student Affairs if amount within threshold.
Interagency Agreement	Establishes terms and conditions for services provided or received by University from another Texas state agency.
Photo Use Agreement	Consent provided to the University for the use of digital media and ownership of materials.
Recharge/Service Agreement	Establishes terms and conditions for services provided by a University department.
Special Events Production Agreement	Establishes terms and conditions for the production of entertainment events to be held at a University venue.	This agreement pertains to production events held at these venues: Don Haskins Center, Fox Fine Arts Recital Hall, Magoffin Auditorium, Memorial Gym, or Sun Bowl Stadium.

For the following list of agreements, you are only required to upload a template along with the form if NOT using a ��Ƶ Standard Template.

Contract Type	Definition	Additional Information
Athletic Contest Agreement	Establish intercollegiate sports games or matches between the University and a partnering institution/organization.	Agreement can be executed by the Athletics Department if amount within threshold.
Athletics Coach Employment Agreement	Contracting of athletics assistant/associate head/head coach.	Includes Assistant Coach (short and long), Associate Head Coach (short and long), and Head Coach (short and long)
Courtesy Car Agreement	Grant by a car dealership of personal use of an automobile by specific Athletics Department personnel.	Agreement fully executed by the Athletics Department.

Other Business Agreements

For the following list or any other business agreements it is required that a template is uploaded along with the form:

Contract Type
Interlocal Agreement
Software Agreement
Any Other Business Agreements

Step 3. Gather information and approvals:

Documents	LOCATION
AGREEMENT CHECKLIST	Go back to step #2 > Expand the appropriate agreement type to download the checklist.
outside party details	Share with the Outside Party to obtain their information.
REQUIRED ATTACHMENT: CONTRACT REVIEW COVER MEMO	Obtain approvals from the appropriate chain of command for the proposed agreement. Download the and manually route to appropriate parties. OR initiate the of proposal and response from parties. NOTE: The approved proposal must be attached to the business institutional agreement request.
vpba risk management approval	Obtain approval from VPBA Risk Management for changes/waivers to insurance if applicable - See process here Exception: VP for Student Affairs may approve waivers for agreements within threshold. NOTE: The approval must be attached to the business institutional agreement request.
AMENDMENTS OR RENEWALS	If the executed agreement you are submitting for amendment or renewal is not in DocuSign CLM you must include a copy attached. To obtain it, reach out to your point of contact for assistance.

Final Step. Complete the electronic form:

Please do not open this form unless you have all requirements and approvals ready.

Additional Resources:

Points of Contact