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Academic Institutional Agreement

Step 2. Expand the section > Download the checklist for the agreement type:

Amendment to Academic Executed Agreement

Contract Type	Definition	AMENDMENT Checklist
Amendments to any academic contract type	An executed agreement must be amended and parties will agree to add, remove or change part of the agreement.

Academic Partnerships for Student Success in Internships, Practicums, or Clinical Rotations.

For the following list of agreements, you are only required to upload a template along with the form if NOT using a ��Ƶ Standard Template.

Contract Type	Definition	Additional Information	Agreement Checklist
Educational Experience Affiliation Agreement	Establish a partnership between UTEP and a facility for student practicum. Serve as foundation for future specific program or project agreements.	To verify if an affiliation agreement exists for that facility
Educational Experience Mentorship Agreement	Establish a partnership between UTEP and a facility for a specific Nursing student to receive educational experience.	This agreement is only for Nursing students.
Educational Experience Program Agreement	Providing students enrolled in a degree program at the University with educational experience utilizing the affiliated facility and resources.	Subordinate to an Educational Experience Affiliation Agreement.
Preceptorship Agreement	Provides a student enrolled in a partnering institution to gain educational experience under University's guidance utilizing the University's facilities and resources.

Collaborative Academic Affiliations

For the following list of agreements, you are only required to upload a template along with the form if NOT using a ��Ƶ Standard Template.

Contract Type	Definition	Additional Information	Agreement Checklist
Academic Agreement of Cooperation (MOU)	Establish a general cooperative relationship between the University and a partner organization.	This agreement includes an english/spanish version.
Academic General Affiliation Agreement	Establish a partnership with general terms and conditions between the University and a partner organization. Serves as foundation for future specific program agreements.	This agreement includes an International partner option.
Academic Non-Disclosure Agreement	Confidentiality or Non-disclosure agreement between University and a partner.
Articulation Agreement	Establish a partnership between UTEP and another institution setting foundations for acceptance/transfer of credits.
Visiting Faculty Agreement	Temporary agreement to hire a professor from partner institution. OR Temporary agreement to send a UTEP professor to teach at a partner institution.	This agreement includes incoming or outgoing versions.

Study Abroad or Study Away

For the following list of agreements, typically the Office of International Programs and Study Abroad/Away will review a first draft, you will need to include aN MICROSOFT Word version of that document.

Contract Type	Definition	Additional Information	Agreement Checklist
Study Abroad Program Agreement	Establish the terms of cooperative relationship for international study abroad and student exchange programs with foreign institution.	An approved proposal is required. For the approval process go to Office of International Programs and Study Abroad/Away
Study Away Program Agreement	Establish the terms of cooperative relationship for University students to visit a US partner institution.	An approved proposal is required. For the approval process go to Office of International Programs and Study Abroad/Away

Other Academic Partnerships

For the following list or any other academic agreements it is required that a template is uploaded along with the form:

Contract Type
Dual/Joint Degree Agreement
Fellowship Agreement
Joint Faculty Agreement
Volunteer Experience Agreement
Any Other Academic Agreements

Step 3. Gather information and approvals:

⇒ USE THE CHECKLIST YOU DOWNLOADED ABOVE AS YOUR GUIDE.

⇒ to obtain the outside party inforMation -

⇒ obtain approval from your college/department for the academic agreement AS APPROPRIATE

⇒ OBTAIN STUDY ABROAD/STUDY AWAY PROPOSAL APPROVAL AS APPROPRIATE - SEE PROCESS HERE

⇒ OBTAIN APPROVAL FROM VPBA RISK MANAGEMENT FOR CHANGES/WAVERS TO INSURANCE IF APPLICABLE - SEE PROCESS HERE

⇒ IF THIS IS A RENEWAL OR AMENDMENT INCLUDE A COPY IF THE EXECUTED AGREEMENT IS NOT IN DOCUSIGN CLM ALREADY

Final Step. Complete the electronic form:

Please do not open this form unless you have all needed information ready.