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Goldmine Registration Instructions- Step by Step Guide

View our step-by-step guide on how to register yourself for classes through Goldmine.

Schedule Information Guide

How to view your current course schedule and how to revise your current course schedule.

 Registration Dates for spring 2025:

October 28, 2024 -  Graduate, Post-Baccalaureate, Seniors

November 4, 2024 – Juniors

November 11, 2024 – Sophomores

November 18, 2024 – Freshmen

Log on to to register for classes or submit an Add/Drop Form to our office for processing.

Tuition and Fees abbreviations in GOLDMINE:

Course Fee: $/SCH- an additional fee per credit hour is applied

Course Fee: Flat-$- an additional fee for the course is applied

Course Fee: None- no additional fee is applied for the course

Additional Abbreviations in GOLDMINE:

• CC = Core Curriculum---Courses that fulfill a student's core curriculum requirement (e.g., Humanities)
• CR = Course Restriction(s)---Specific restrictions that prevent registration (e.g., Departmental Permission, Major, etc.)
• LC = Learning Community---A course that is tied to another course as part of a learning community
• LN = Location---Courses that meet off-campus at other locations (e.g., Fort Bliss)
• BL = Liberal Arts Block Electives---Courses that fulfill requirements for a Liberal Arts block elective (e.g., Fine & Performing Arts)

NOTE: Select both Liberal Arts elective attribute types (i.e [BL] Fine & Per Arts Block El and [BL] Fine & Per Arts Block El) to see all the course sections associated to the block.

 Late Registration

 Any student who registers during late registration will be required to pay a special charge of $20.00 for the late Web registration process, $30.00 for in-person late registration, or $50.00 on or after the first official school day of class.

If you are adding a class after late registration, you will need to submit a Course Add After Late Registration Form to our office with the appropriate signatures.

Auditing Courses

Students can audit courses by completing an Audit Registration form after classes begin and prior to the Census Day of the long semester. The form must have the signatures of the instructor and of the department chair. Students must submit the form with the signatures to the Registration and Records Office to appear in the class roster and will need to submit the payment with the Student Business Services Office. No grades will be assigned and no credit will be awarded for auditing courses.

The audit fees are:

$10.00 per course for students concurrently enrolled at UTEP.

$30.00 per course for students not concurrently enrolled at UTEP.

No charge for students over 65 years of age.

Reinstatement After Drop For Non-Payment

Student can reinstate courses by completing a Reinstatement After Drop For Non-Payment form. The form will need to be submitted to the Registration and Records office for reinstatement of courses. A $200 reinstatement fee will be added and the student must make payment arrangements within 24 hours of the reinstatement with the Student Business Services Office. After drop deadline, the signature of the instructors will be required on the form before reinstatement.

Course Drops

Students can drop individual courses or completely withdraw from the University as described below. Refer to the online Academic Calendar to identify the dates during which adds, drops, withdrawals, and pass/fail registration changes can occur.

Students can drop courses through their Goldmine account before classes begin or up until the last day of late registration of the long semester. Students can also drop courses by submitting a Add/Drop Form to our office by census day. If it is after census and before the course drop deadline, a Course Drop Form would be submitted to our office for processing. Drops that occur before census day will not earn a grade.

International Students will require approval from the International Programs Office if they will be dropping before full-time status. The student can contact the International Programs Office at 915-747-5664 and they are located in the Union Bldg. East, Room 203.

Student Athletes will require approval from Miner Athletics Advising Center (MAAC) if they drop any courses during the semester. The student can contact the MAAC office at 915-747-5668 and they are located in the Academic Advising Center, 2^nd floor.

Students receiving financial aid will need to contact the Financial Aid Office for any questions or concerns regarding the drop of courses. The student can contact the office of Financial Aid at 915-747-5204 and they are located in the Mike Loya Academic Services Bldg., Room 204.

Student with questions regarding tuition, fees, and refunds of courses will need to contact the Student Business Services Office. The students can contact the Student Business Services Office at 915-747-5116 and they are located in the Mike Loya Academic Services Bldg., Room 118.

Six-Course Drop-Limit

Under section 51.907 of the Texas Education Code, beginning fall 2007, all first-year students enrolled for the first time at any Texas public college or university are limited to six (6) course drops during their academic career. This includes student-and faculty-initiated drops and courses dropped at other Texas public institutions. This policy does not apply to courses dropped prior to census day or to complete withdrawal from all courses for the semester. Students are encouraged to discuss options with their professors and advisors and to make use of campus resources before deciding to drop a course. Once the six-drop limit has been reached, subsequent course drops will be recorded with grades of WF.

Students are able to meet their advisor before dropping the course and they will determine whether the drop will count towards the six-drop-limit prior to course drop deadline. After course drop deadline, the instructor will determine if the drop will course will count towards the six-drop-limit.

Complete Withdrawal From All Courses for the Semester

Students who withdraw from all courses for the semester must do so in person through the Registration and Records Office. Students who cannot drop in person can send an e-mail using their UTEP e-mail account to records@utep.edu. The email must include the name, ÀÇÓÑÊÓƵ Student ID number (80 or 88), course information, and reason for withdrawal, we are not able to process your request over the phone. 

Grade Assignment for Drops and Withdrawals and Complete Withdrawals

Grades will be assigned as follows when a student drops a course or completely withdraws from the University:

1. If a student drops a course or all courses before the official census date of a semester, neither the course nor a grade will appear on the student’s academic record.
2. If a student withdraws from a course after the census date, but before the student initiated course drop deadline listed in the on-line Class Schedule, a grade of W will be assigned.
3. With the exception of complete withdrawals, if the student drops after the student-initiated course drop deadline, instructors will determine a grade of “W” or “F” for each course. A grade of W will be considered only under exceptional circumstances and must be approved by the instructor and department chair for the course. A student may need to petition the instructor for a grade of “W” in writing with the necessary supporting documentation.
4. In the event of a complete withdrawal due to medical reasons, medical conditions of a family member, death of a family member, death of the student, or military service, grades of “W” will appear on the student's academic record.

Complete withdrawal requests due to extenuating circumstances such as medical, military, and death that require a refund or which are submitted after the Complete Withdrawal Deadline must be submitted to the University Student Withdrawal Committee. Please visit the for requirements.

Enrollment Verification

Students can request enrollment verification for the following purposes: Insurance, Loan Deferment, Military I.D., International Students, Degree Verification, and other circumstances. The verification can be retrieved from National Student Clearinghouse through the Goldmine account. If the student is not able to utilize or obtain the Enrollment Verification Certification from National Student Clearinghouse, they will need to request the Enrollment verification from our office. The student request the verification by sending an email to records@utep.edu or submitting the request in person to the Registration and Records Office.

To request the Enrollment Verification Certification through National Student Clearinghouse follow these steps:

1. Log on to and select Goldmine
2. Select Student Records and then Enrollment Verification
3. Go to National Student Clearinghouse Site
4. Select Obtain an enrollment verification certificate

There is an option of selecting the current semester verification or the verification of all semesters.

For students that are not currently enrolled and would like a degree or enrollment verification, they will need to contact the Registration and Records office by email at records@utep.edu or by going in person to the Mike Loya Academic Services Bldg. Room 107. They will also be able to request the letter directly from National Student Clearinghouse through .

To view a sample of the Enrollment Verification Certificate click here.

Grades and Grade Point Averages

Courses in which the above grades were earned are included in the grade point average (GPA), which is calculated as follows: (1) determine grade points by multiplying the number of semester hours each course is worth by the grade point value of the grade received; (2) divide the total number of grade points earned by the total number of semester hours attempted in which the above grades were earned. (Total Grade Points/Total Attempted Hours = GPA)

Classification of Students

Classification is based on the total number of UTEP and transfer semester hours earned: